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Administrative Office Assistant

Mid/Regular Specialist
Amsterdam Administration

Company description

Brand New Galaxy is an independent platform integrating smart game-changing business solutions in the areas of marketing and technology. We are an innovative and fastest-growing advertising group.

Brand New Galaxy plays is an international hub for clients such as Coty, Bayer, Lindt, P&G. We are proud to support over 20 big clients who have trusted our services and expertise in end-to-end E-commerce, creative and content production as well as digital transformation and automation.

Your mission

  • Administration will be about 50% of your duties as such: new business entries into our system, memos sending, filling, preparations of basic documents
  • Marketing – 20% of your daily tasks – PowerPoint preparations/adaptations, financial PO administration
  • E-commerce – 20 % of your job: learning of Amazon platform, participating in the offer preparations in between Synthrone, Pathfinder, Robonouts, Spacecamp and BNG AMS
  • Task management 10% – assisting Account Director and Account manager in overall

If you have

  • Advanced experience in MS Excel, Powerpoint and other MS Office programs
  • Basic knowledge of e-commerce and Digital in general
  • Excellent communication and teamwork skills
  • Proficiency in English and Dutch (C1) 

– that is wonderful!

What makes this a great career opportunity?

  • We are based in heart of Amsterdam, next to the Vondelpark
  • Joining a well-recognised brand and working with the best experts on the e-commerce market
  • Working in the most developing industry sector
  • You can grow to the next level and become an Account Manager 


Medical Care icon

Private medical care

Mental health support icon

Access to a mental health support platform

remote work icon

Remote work opportunities

No dress code icon

No dress code

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Leisure zone

employee referral program

Employee referral program

Recruitment process

  • Phone screening icon 1

    Phone screening

  • Online Interview icon 2

    Online Interview

  • Recruitment task icon 3

    Recruitment task

  • Decision & Feedback icon 4

    Decision & Feedback

Do you have any questions? Drop a message to:

Frequently Asked Questions

Yes, however we will only process your application for one vacant position at a time. If you are unsuccessful for your first preference, we may consider you for your second preference (subject to business needs and requirements).

We would love to get back to every candidate who applies to our job posts. Unfortunately, due to a high volume of applications, at the moment, we only contact the candidates who we believe are a strong match for the role.

You are more then welcome to apply for any other position you find interesting. Although if your interview process for a particular role was not successful, we recommend that you give yourself some time to develop new skills and gain experience before applying again for the same role.

Whilst the recruitment process may vary in each entity, generally the process has two main steps:


  • Stage 1: Recruitment Team will review your application.
  • Stage 2: If successful, your application will then be considered by the Hiring Manager.
  • Stage 3: If your skills and credentials are considered a match, you will likely be contacted for a phone screening.


  • Stage 1: Phone screening: Our Recruiter will reach out to get to know you better and share more details about the position.
  • Stage 2: Interview: The Hiring Team will meet you through on-site or virtual interviews.
  • Stage 3 : Recruitment task : You may be also asked to prepare a presentation or take one of our tests focusing on aspects of your knowledge or abilities.
  • Stage 4: Feedback
  1. Take the feedback provided by the Recruiter into consideration – we always try to explain the reasons behind the decision.
  2. We also recommend that you give yourself some time to develop new skills and gain experience applying again for the same position.
  3. Follow us on social media to stay up to date with our open positions! Add us to your LinkedIn network and don’t shy to reach out!

We are Man on the Moon – Recruitment agency which provides support to Brand New Galaxy (BNG) and their employees. Our Recruitment Team is dedicated to managing the hiring process for all brands within the Galaxy. We are passionate about career advising and revealing people’s true potential so let us help you find your dream job!

Please notify your Recruiter immediately so that they can let the interviewers know. Calling is usually the fastest way to reach us out but feel free to text or send an email.

Try closing the application and re-joining. If this doesn’t help, call, text or email your Recruiter immediately. We are there to help you!

We will very much appreciate if you inform your Recruiter that you would like to withdraw your application. It saves us time and you won’t be bothered by our calls and emails J

Usually it can vary from 5-10 business days.
However, if you need this information earlier best way would be to contact directly with your Recruiter or please drop us a message at our mail box: